Fees & finance

School Fee Management Software

Collect fees with confidence: class-wise fees, part payments, concessions and a printed receipt with your logo.

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Fee collection screen in Patashala360 school fee management software with component-wise payments, concession, discount and refund
Component-wise fees, payments, concessions and refunds for one student.

What fee management does for your school

Fees are where a school needs to trust its software most. Set each class's fees once, collect in full or in parts, give concessions and record refunds. A wrong payment is reversed rather than deleted, so the record always shows what really happened.

  • Class-wise fees and instalments
  • Full and part payments in every payment mode
  • Concessions, discounts and refunds
  • One family payment split across brothers and sisters, with a receipt for each child
  • A printed receipt carrying your school logo
  • Late fees added automatically, as per your policy
  • A fee raised mid-year gets its own due date, so late fees apply only to money that is actually late
  • Opening balances for schools that join in the middle of the year
  • The same payment can never be entered twice

How it works

Fee management in three steps

  1. Set the fee structure

    Set each class's fee components, such as tuition, books, uniform and exam fee, once for the year, or price several classes together.

  2. Collect and print

    Take full or part payments by cash, UPI, cheque or bank transfer, and print a receipt carrying your school's logo.

  3. Adjust the right way

    Give concessions, apply discounts and record refunds. A wrong payment is reversed, never deleted, so the record shows what really happened.

What changes

What your school gets from it

  • Every rupee received has a receipt and a name against it.
  • Dues are always up to date, without a separate register.
  • Late fees follow your policy automatically.

See it

More of fee management in Patashala360

Printed school fee receipt from Patashala360 with school name, receipt number, student details and amounts
A printed receipt with the school's details on every payment.

Questions

Fee management: common questions

What happens if a payment is entered wrongly?

It is reversed with a reason, never deleted. The ledger keeps both entries, so the history is always complete.

Can one family pay for all their children together?

Yes. One family payment is split across brothers and sisters, with a separate receipt for each child.

We are joining in the middle of the year. What about fees already paid?

Opening balances record what each student owed last year and what they have already paid this year, for the whole school at once.

Works together with

Fee reports & dues

Know every day what was collected, how it was paid, and who still owes what.

School Fee Reports & Dues Tracking

Expenses

Record what the school spends, so income and spending sit side by side.

School Expense Management Software

Admission enquiries

Turn every walk-in and phone call into a tracked enquiry, and never lose an admission to a missed follow-up.

Admission Enquiry Management Software

Fee management is one of 24 modules ready today in Patashala360, school management software built for schools in India. Every module works on the same student, class and fee records, so nothing is typed twice. If you are comparing options, read how to choose the best school management software in India.

Ready to see it on your own school's data?

Send us your school name, your city and roughly how many students you have. We will set up a walkthrough with your numbers in it, not a generic slide deck.

Book a demo Ask for a quote

Or write directly to hello@patashala360.com