Buyer's guide
The best school ERP is the one your office can trust with fees, records and children's data for years. These ten checks help you test any supplier, including us, before you commit.
Ten checks
In software shared by many schools, one careless mistake can show one school's children to another. Ask how the supplier prevents it, and how they check it.
Patashala360: Each school's records are kept completely separate, and we check this every time we update the software.
A class teacher, a driver and a cashier need very different information. Look for roles that limit personal data itself, not only the menus a person sees.
Patashala360: 24 ready-made roles, and each person sees only what their job needs. A class teacher sees only their own students, and a driver sees only names and classes.
Mistakes at the fee counter happen every day. If a payment can simply be deleted, the books can no longer be trusted.
Patashala360: Payments are reversed, never deleted, and the correction stays visible. Refunds and concessions are recorded, and the same payment cannot be posted twice.
Promoting every student, carrying unpaid fees forward and keeping last year's records whole is where many systems fail. Ask to see it done, not described.
Patashala360: You preview the promotion, run it in one step that cannot half-finish, and can roll the whole thing back. Unpaid fees move into the new year automatically.
Under the Digital Personal Data Protection Act, 2023, the school answers for its students' data. You should know where it lives, and be able to take all of it with you.
Patashala360: Stored in India, backed up every 2 hours and watched around the clock. The whole school downloads to Excel whenever you want it.
Moving registers and spreadsheets is the hardest part of any switch, and the school office has no spare weeks for it.
Patashala360: On a paid licence our team enters your data at your school. Lists already in Excel can be imported directly, with any mistakes shown before anything is saved.
Every supplier promises support. Ask what happens when a problem cannot be fixed over email or a call.
Patashala360: Email support on every plan, in English, Telugu or Hindi. On a paid licence, if we cannot fix an issue remotely, we visit your school within 4 working days.
Extra charges per module, setup fees and steep renewals make the real cost hard to compare. Ask for one price that covers everything.
Patashala360: ₹9.90 per student per month with every module included, free for schools up to 100 students, and a renewal increase capped at 10% in our terms.
Separate tools for fees, attendance and exams mean the same child is typed in three times, and the numbers never match.
Patashala360: 24 modules in one software, from the first admission enquiry to the year-end promotion, with one login for every member of staff.
Parents now expect attendance, fees and results on their phone, and teachers want to mark the register from the classroom.
Patashala360: Our app for Android and iOS is launching soon, with attendance, fee dues, homework, results, notices and the school bus on a live map. The office prints each parent's login slip.
Read more on security, pricing and how a school goes live.
Bring the ten questions to a demo on your own school's data. We would rather answer them before you sign than after.
Or write directly to hello@patashala360.com
