Rooms and beds
- Hostels, rooms and beds
- Room types with a yearly fee
- Boarders given a bed, and moved when needed
- A bed map of who sleeps where
Hostel
Hostel management software
for residential schools
Run your school hostel in the same software as your school: rooms and beds, roll call, leave and gate passes, visitors, the menu and the hostel fee.
The hostel is one module of Patashala360, school management software for Indian schools. Boarders are the same student records the office already keeps, and the hostel fee joins school and bus fees on one fee record in the same school ERP.
Hostel features
Daily life
- Roll call by the warden of each hostel
- The mess menu and each child's diet
- Boarder profiles for the hostel staff
Leave and the gate
- Leave asked for by parents or by staff
- Leave approved before a child leaves
- A gate pass, with children marked out and back in
- Children still out shown at the gate until they return
- Visitors signed in and out
Fees and reports
- The hostel fee on the same fee record as school and bus fees
- A hostel tab in the fee reports
- A hostel dashboard and reports
Families, in the app
- Parents see their child's hostel and the menu
- Parents ask for leave from their phone
- Alerts when a child goes out, comes back, is overdue or is missed at roll call
- Launching soon on Android and iPhone
How a hostel day works
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Set up once
Add each hostel, its rooms and beds, and the room types with their yearly fees.
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Give boarders a bed
Each boarder gets a bed, and the hostel fee joins their fee record by itself.
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Take roll call
The warden of each hostel takes roll call for the children who sleep there that night.
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Approve leave
A parent or a member of staff asks for leave, and it is approved before the child goes.
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Keep the gate
The gate marks the child out and back in, and signs visitors in and out.
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See the whole hostel
The hostel dashboard and reports show the management how the hostels are running.
Who uses it
Warden
Takes roll call for their own hostel and approves leave.
Gate security
Marks children out and back in, and signs visitors in and out.
Mess manager
Keeps the menu and each child's diet.
Hostel manager
Sets up rooms and beds and gives boarders their beds.
Accountant
Collects the hostel fee together with the school fees.
Parents
See the hostel, ask for leave and get alerts in the app, once it launches.
School hostel software screens
Hostel software: common questions
Who can take roll call?
Only a warden of that hostel can mark its roll call. Others with access can see it, but cannot change it.
How does a child go home on leave?
A parent or a member of staff asks for leave. Once it is approved, the gate lets the child out and marks them back in when they return.
Is the hostel fee kept separately?
No. The hostel fee sits on the same fee record as school and bus fees, billed by the month, so a family's dues are in one place.
Do parents get alerts?
Yes. Parents get alerts in the Patashala360 app when their child goes out, comes back, is overdue or is missed at roll call. Launching soon on Android and iPhone.
Can we record visitors?
Yes. The gate signs a visitor in when they come to see a child, and out when they leave.
Is the hostel module included in the price?
Yes. Every module is included in the same per-student price. We switch the hostel module on for your school when you are ready to use it.
The hostel uses the same records as fees, attendance and transport in our school management software for Indian schools. Before you choose any school software, read how to choose the best school ERP in India.
See Patashala360 with your school's data
Tell us your school name, town and number of students. We will call you to fix a time for the demo.
Or write directly to hello@patashala360.com